Student conduct records are maintained by the Office of Student Conduct and Community Standards (OSCCS) and are protected by the Family Educational Rights and Privacy Act (FERPA).
Disciplinary records are maintained for ten (10) years. Matters that result in suspension, expulsion and academic integrity are maintained permanently.
Please note that all incidents of behavior that occur on campus, whether it be within Residential Life, Academic Integrity, Student Organizations and/or referred to the Office of Student Conduct and Community Standards (OSCCS), are considered as part of the students’ conduct record with the university. See the reporting policy. The Office of Student Conduct and Community Standards will make the determination if cases are to be reported when students apply for graduate and/or professional schools. In most cases the following are automatically reported:
- all Clery violations (drugs, alcohol, Title IX, etc.)
- repeated violations
- suspension, expulsion and academic integrity violations
OSCCS will provide information that is requested for institutional and external agencies who inquire about a student’s conduct record. Institutional examples include but are not limited to: Fraternity and Sorority Life, Leadership Positions, Study Abroad, etc. Examples of external agencies include but are not limited to: graduate and professional schools, professional organizations such as state bar associations, government agencies, etc.
For students with student conduct records, OSCCS report cases where a student has been found responsible.
Below are some important things to consider, when answering questions regarding your student disciplinary records.
Externally, a review of your disciplinary record may be requested by: (a) other institutions of enrollment, (b) graduate and professional school admissions and (c) government agencies.
For student transfer and other types of applications, this is often the deans certification form. In requesting a background check or the completion of one of these forms, please be sure to do the following:
- Allow sufficient time to completely prepare your materials. The Office of Student Conduct and Community Standards is not responsible for incorrect forms or inadequate/incomplete information.
- Submit any necessary forms/documents to the Office of Student Conduct and Community Standards. You can bring it to our office located in the annex of the Residential Life Center on the South 40, or email them.
- In the event there is no form to complete, submit inquiries or requests for records in writing to this email.
- Include an appropriate sized self-addressed envelope with a full mailing address and sufficient postage (or provide fax/email information, if preferred).
- Allow 10 business days for your request to be processed and sent.
If you know you have a university student conduct or disciplinary file, please allow three weeks (15 business days) for your request to be processed. In some cases, it may be necessary for you to meet with the student conduct administrator before any information about your case is released.
To request your disciplinary record, go to Student Conduct Record Request.
For questions, contact the Office of Student Conduct and Community Standards or call 314-935-7296.