The Office of Residential Life allows students to request changes to their room assignment during the academic year. Requests will only be reviewed when there is available space and will be considered on a case-by-case basis. In general, opportunities for room changes are very limited during the Fall semester.
The Room Change Request Form opens two weeks after Fall semester classes begin.
- To request a room change during the Fall semester, you must submit a room change request form by October 15
- All room change submissions received after October 15 will be considered for the Spring semester
To access the Room Change Request Form:
- Log into the Housing Portal via WebSTAC
- Select the Request Forms tab
- Use the drop down menu to select Room Change
Room Change Process:
- Fill out the Room Change Request form on the Housing Portal.
- Contact your RCD by email to set up a meeting to discuss the reason for your request.
- Following your meeting, your RCD will determine if your request will be approved and, if approved, share available options. This determination may not be made on the same day as your initial meeting.
- If your request is not approved, you will remain in your current residential space and receive resources from your RCD on how to best navigate the situation.
You must submit a room change request form and meet with your RCD before any room change request will be approved.
Residents who are approved for a room change can expect the following:
- Notification via your WUSTL email that you are approved for a room change that will detail a maximum of three (3) available housing options. In most cases, only one option will be available. You will have two business days to confirm you intend to move to one of the available options.
- A new living agreement with your new roommates, prior to moving into the space.
Should you accept the room change offer, more instructions will be provided on how to transition to your new residential space. Should you not accept the room change offer, you will remain in your current residential space and receive resources for how to best navigate the situation.
Residents who have an open space in their room should review the following:
- Residential Life reserves the right to fill vacant spaces as needed and does not need permission to fill a vacant space. Should the current resident of a space not want a roommate and be responsible for creating a purposefully unwelcoming environment, the resident will be referred to the Office of Student Conduct and Community Standards. One potential consequence for this behavior could be being released from their housing contract.
- Residential Life will provide notification should a change occur, but will not require a meeting in order to fill a vacant space.
- Your residential space is now available to Residential Life to fill as needed. Keep all vacant spaces clear in the event that we will need to fill the space.
- Should a resident receive a new roommate, you will be required to complete a new living agreement prior to them moving into the space.
Frequently Asked Questions
*Residential Life reserves the right to assign any student to a vacant space without advanced notice in the event of an emergency.
Example: If you move from a double to a single, you will be charged for the number of days you were in the double. Your billing will then be adjusted to reflect the remainder of the semester in the single, based on the first day you received access to the single room.