Room Change Process

[Updated: 8/24/2020]

The new housing plans prioritize student safety and that of our community while also allowing our students to be able to live together in a community and study on and near our campus. With our new density plans to meet the recommendations provided by the American College Health Association, opportunities to change rooms will be very limited and only considered on a case by case basis. 

The Room Change form is currently unavailable for submitting requests. Please read below for the room change process for the 2020-2021 academic year. If you are looking to request a room change, you can begin the first week of October by following the procedures below. 

  1. Please contact your RCD by email to set up a virtual meeting to talk about the reason for your request. 
  2. Following your meeting, your RCD will determine if your request will be approved and, if approved, share options available.
  3. If your request is not approved, you will remain in your current residential space and receive resources for how to best navigate the reasons for your request. 

Residents who receive a room change, will be required to complete the following: 

  • As the resident who is leaving and moving into another space where someone already resides, you will be required to complete a new living agreement prior to moving into the space. This should be completed virtually in order to support physical distancing. 
  • Students leaving will be provided with a maximum of three (3) available housing options. In most cases, only one option will be available. Students leaving will have 48 hours to make a decision and should check their wustl email. There will be no opportunities to formally meet with residents residing in presented options.
  • Should you accept the room change offer, this will be finalized. More steps will be provided to transition to your new space following the decision. Should you not accept the room change offer, you will remain in your current residential space and receive resources for how to best navigate the reasons for your request. 

Residents who remain in the space following a room change, it is important that the remaining resident is aware of policy regarding your residential space.

  • Residential Life owns all residential spaces. Residential Life reserves the right to fill all spaces as needed and does not need permission to fill a vacant space. Residential Life will provide notification should a change occur, but will not require a meeting in order to fill a vacant space. 
  • Your residential space is now available to Residential Life to fill as needed. Keep all vacant spaces clear in the event that we will need to fill the space. (This will only apply to single rooms for the 2020-2021 academic year). 
  • Should a resident receive a new roommate, you will be required to complete a new living agreement prior to them moving into the space. This should be completed virtually in order to support physical distancing. 
  • Residential Life reserves the right to fill vacant spaces when needed. Should the current resident of a space not want a roommate and be responsible for creating a purposefully unwelcoming environment, the resident will be referred to the Office of Student Conduct and Community Standards. One potential consequence for this behavior could be being released from their housing contract.

Living Agreements

Living Agreements are a crucial piece of the residential experience at Washington University in St. Louis.  Living Agreements help room and suites create strategies for communication, discuss their preferences for sharing a common living space, and negotiate common ground for living together in a space. More information coming about living agreements. 
 

Frequently Asked Questions

Am I guaranteed a new space if I fill out the Room Change Request Form?
Those who request a room change are not guaranteed to receive a room offer. We can only reassign residents based on the spaces that we have available.
I have a vacancy in my room. Will I receive a random roommate?
Residents with a vacancy in their space may receive a roommate at any time. The residents who are assigned a new roommate will be notified prior to the new resident moving into the room.

*Residential Life reserves the right to assign any student to a vacant space without advanced notice in the event of an emergency.

What if I have a friend whom I want to room with me?
The resident who wishes to move will need to complete the Room Change Request form and indicate the specific room they are requesting to move into.
How do I switch rooms with another student?
In order to coordinate a room switch with another student, both students wishing to change rooms must complete the Room Change Request form.  They should indicate the specific room in which they wish to move and the person they hope to switch with.
If I switch to a room with a different cost, how will my billing be affected?
Your billing will be prorated to reflect the cost difference for each room based on the day access is granted to your new space. This will cause either an increase or decrease in housing costs and may result in a charge or credit on your account.

Example: If you move from a double to a single, you will be charged for the number of days you were in the double. Your billing will then be adjusted to reflect the remainder of the semester in the single, based on the first day you received access to the single room.

Can I request a single room?
Yes, however, single rooms are very limited and are often full for the entire academic year.
If I do not currently have any roommates, can I keep my room as a single?
If you are in a double or triple occupancy room with a vacancy, you cannot opt to keep your room as a single. The vacant space(s) may be assigned at any time. Residents in a room with a vacant space will be contacted through their WashU email account if another resident is offered that space.
What if I don’t accept my room offer?
If you do not accept your room offer, your request will be closed and you will remain in your current space. You may submit another request should you wish to continue to pursue a room change. Be sure to include specific information regarding the space you wish to be moved to.