Undergraduate student groups and chapters are afforded the privilege of serving alcohol at certain events. With this privilege comes expectations regarding ensuring the safety and welfare of those in attendance. Students are expected to know and abide by all applicable state and federal laws and university policies and procedures. Students are responsible for their own behavior; however, if alcohol is a part of an event, student organizers and sponsors must undertake efforts to provide a safe environment for the attendees.
All events with alcohol need to be registered online through Event Registration form found in Washington University Group Organizer (WUGO). The event should be submitted to the Event Registration form no less than 15 business days prior to the date of the event.
POLICY AND FORMS
- High Risk Event Management Guide
- Security Event Evaluation Responsible Contact (PDF)
- Security Event Evaluation Security (PDF)
- Off-Campus Venue Agreement (PDF)
Student groups and chapters who plan to host an event with alcohol are required to participate in two training sessions.
HIGH RISK EVENT TRAINING
Campus Life is dedicated to the health, safety and security of Washington University students, and to helping undergraduate students host successful events as safely as possible. Any student group or chapter looking to have alcohol at their undergraduate event must complete the High Risk Event Training and review applicable policies to better understand the policies and procedures that support these types of events.
In order to be in compliant, the President and Event Primary Contact will need to complete this training once a year prior to registering any high risk events. The High Risk Event Training can be accessed here: https://wustl.az1.qualtrics.com/jfe/form/SV_6ss6TgYS8wikUYK
*If the President and/or Event Primary Contact have changed within the year, the new individual(s) should complete this training prior to new high risk events.
RESPONSIBLE CONTACT TRAINING
At least four individuals, including but not limited to those planning the event, must be designated as “Responsible Contacts.” More may be required based on the size, type, and location of the event.
New members to the student group or chapter are not eligible to serve in this role. Responsible Contacts are expected to oversee the implementation of the alcohol guidelines throughout the entire event. They are not to consume any alcohol or other drugs before or during any portion of the event and must remain the contact throughout the entire event; shifts are not acceptable.
In order to be in compliant, the Responsible Contacts will need to complete this training once a year prior to any high risk events. The Responsible Contract Training can be accessed here: https://wustl.az1.qualtrics.com/jfe/form/SV_cuQhpqoeEDPrhGK
*Any new Responsible Contact should complete this training prior to the high risk event in which they are serving in this role.
Approved Off-Campus Venues
As part of Campus Life’s dedication to the health, safety and security of Washington University students, off-campus venues must go through an approval process through our office. Each time an off-campus venue will be used, our Off-Campus Venue Agreement should be paired with the off-campus venue’s contract or used as the event contract. This ensures the venue is aware of our policies and agrees to uphold the standards set for undergraduate student group or chapter events with alcohol.
The completed Off-Campus Venue Agreement should be uploaded in WUGO or sent to your GPS Advisor for review and signature at least 10 business days prior to the event
APPROVED OUTSIDE SECURITY AGENCIES
Keystone Staffing Resources*
Contact Keystone Staffing Resources by email
Hourly rate: $16 per hour, $18 per supervisor
If Keystone is unavailable for your event, please contact Sergeant Geoff Himstedt of WUPD to discuss options for your event
Contact Mimi Mudd at firstname.lastname@example.org.