Student Conduct Record Expungement Policy

Responsible Divisional Office:

Office of Student Conduct and Community Standards

Responsible Divisional Administrator:

Associate Dean for Student Conduct and Community Standards

Process Contact:

Sheryl Mauricio, Associate Dean

Purpose

The Office of Student Conduct and Community Standards (OSCCS) at Washington University in St. Louis (WashU) retains student records for a period of ten years. This policy provides opportunities for students with certain disciplinary records to request to have their record expunged by the Vice Chancellor for Student Affairs or designee.

Eligibility

Students who have been found responsible in the student conduct process are eligible to request that their disciplinary record be expunged if they meet the following criteria:

  1. Have earned at least 90 academic units;
  2. That a total of four semesters have passed since the finding of responsibility for the case;
  3. For students who have received a sanction of suspension, or violated the offenses in the Student Code of Conduct listed below, will not be eligible for consideration until a minimum of five years post-graduation;
    1. Offense III.3 – Physical abuse or threatening physical abuse of any member of the University community or visitor to the University.
    2. Offense III.4 – Stalking, hazing, engaging in domestic, dating, or interpersonal violence, or any other conduct which harasses, threatens, or endangers the safety or health of, any member of the University community or visitor to the University.
    3. Offense III.5 – Sexual contact with any member of the University community or visitor to the University without that person’s consent, including, but not limited to, rape and other forms of sexual assault.
    4. Offense III 8 – Use, possession, manufacture, distribution or facilitation of distribution of narcotics or other controlled substances, including prescription medication, except as expressly permitted by law, or possession on Campus of drug paraphernalia as defined by Washington University.
  4. Has not been found responsible for an Academic Integrity violation;
    1. Offense III.1 – Academic or professional misconduct, including, but not limited to, cheating, plagiarism, fabrication of data or records, impermissible collaboration on assignments, misrepresentation of student status or identity, resume or credential falsification, unauthorized use of prescription medication to enhance academic performance, unauthorized use of electronic resources, violation of test-taking conditions or rules, or otherwise violating the applicable Academic and/or Professional Integrity Policy. Knowingly making false allegations of academic misconduct against any student will itself be considered a form of academic misconduct.
  5. Has not received a sanction of expulsion;

Questions regarding a current student conduct record should be directed to the OSCCS.

Process

If eligible, the student will fill out the Request to Expunge Student Conduct Record Form. The OSCCS will contact the student once the decision is made. If the request to expunge student conduct records is granted, OSCCS will make a designation on the students file that the case has been expunged.

If a student is found in violation of the Student Conduct Code once an expungement has been granted, the request to expunge student conduct records will no longer be valid and the student will not have another opportunity to request that their student conduct record be expunged.

The decision related to expungement made by the Vice Chancellor for Student Affairs or designee is final and not appealable.