Spring Closing Procedures
Late Stay Information
The Late Stay Request Form is open until Sunday, May 8 at 11:59 p.m. CST. Please fill out the form on the Housing Portal via WebSTAC. The form has all of the detailed information regarding late stay requests, including terms and conditions.
Students signed their housing contracts with an end date of May 12, 2022. Traditionally we have closed our residence halls on Thursday by 11:59 a.m. at the closing of Spring Semester. If you do not have a final, we are asking that you depart campus by our 11:59 a.m. deadline. We ask that you coordinate your travel plans so that you are able to depart by the deadline.
In some cases, students may need to extend their stay in Residential Life Housing. Students may request an extended stay by filling out the Late Stay Request From via the Housing Portal on WebSTAC.
All submissions to the Late Stay Request Form are subject to approval by Residential Life. Filling out the Late Stay Request Form does not guarantee that your request will be approved.
For students who have approved late stay requests, $50 per night, starting the night of May 12, will be charged to their student account. This charge does not apply to graduating seniors or students who are approved to late stay through a WashU program (namely athletics and Commencement responsibilities). There is more information regarding the details in the late stay request form.
Important: Please note, if a request is not submitted and it is found that a student has not departed by the May 12 at 11:59 a.m. deadline, students will be charged an additional $50 from improper check-out in addition to the nightly rate.
All current residential students should plan to move out of their residential space at the close of the Spring Semester. Please view information for how to properly check-out of your residential space.
- Check out is Thursday, May 12, 2022 BEFORE 12:00 PM.
- Failure to leave by 11:59 a.m. without an approved Late Stay Request Form will result in a $50 fine.
- Check out is Sunday, May 22, 2022 BEFORE 11:59 a.m.
- Failure to leave by 11:59 a.m. without an approved Late Stay Request will result in a $50 fine.
How to Check-out of your Room: Check-out now occurs electronically. There is no in-person option for check-out with a ResLife staff member.
Be sure to complete the following steps in chronological order:
- Complete the checklist items from the flyer posted to your door or as seen on the check-out form via the WashU Housing Portal.
- Move-out all of your items and your clean your unit. Then, return all keys (hard keys and safety key card) to a Residential Life drop box location either on the South 40 or the Village House. Do not leave with an RCD/RA. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:
- $185.00 for non-returned hard keys
- $50.00 for non-returned mail keys
- Check-out of your space via the online check-out form on your WashU Housing Portal AFTER you have returned your keys. Once you complete the check-out form online, your card access will be removed. (Failure to complete this at the time of /departure will result in an improper check-out charge of $50)
- All rooms will be inspected. Residents must leave the room in the same condition they found it. Photo documentation will be done for any damages.
- Failure to completely move out and or not complete the online check-out form will be charged $50 for an improper check-out.
Completing Your Check-out:
- Remove your belongings from your room, bathroom, and any common areas
- Remove all trash and recycling from room and dispose in designated waste areas
- Remove all stickers, tape and decorations from walls, doors and/or ceiling
- Return public furniture to their appropriate areas
- Clean room, reassemble all furniture, move to original position
- Lower beds to 24 inches from bottom of the bed frame to floor
- Close and lock (if applicable) the windows and door upon final exit
- If you received a coaxial cable from STS, return to STS. Unwanted electronics may also be recycled at STS
- A minimum of $50 will be charged for damage, trash, or belongings remaining in the room
- Clean any WashU owned appliances but DO NOT unplug.
- Take student ID home. Do not turn in with room key card
Checking out Improperly:
- Do not fill out the online check-out form of your space until all items are removed from your room and you have returned your keys.
- Failure to complete your online check-out at the time of your check-out will result in an improper check-out and a $50 fine.
- Failure to be moved out by 11:59 a.m. on Thursday, May 12th without a previous submitted late stay request will result in an improper check-out and a $50 fine.
Residential Life reviews all residential spaces following the close of residence halls. Failure to complete the above checklist items could result in possible damages for: trash left in rooms; holes in the walls; missing screens; not removing stickers, tape and decorations from walls; having public area furniture in the room; damage above normal wear and tear that requires painting each wall; remaining personal items; and the need for excessive cleaning.
- Please play close attention to your email following Spring closing in the event that you are sent an email about damage charges.
- Deadline to appeal any damages received from your RCD will be within the email communication you receive.
Review the check-out procedures in the above drop down “Checking Out of Your Residential Space”. Fraternity Members living in Fraternity Housing managed by Residential Life must adhere to the dates and procedures outlined above. Please contact Beth Doores if you have any questions.
Students are required to return their room key if leaving the university in one of the two drop box locations listed below. Leaving your key under someone’s door is not allowed. Do not leave with an RCD/RA or friend. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:
- $185.00 for non-returned hard keys
- $50.00 for non-returned mail keys
Key Drop Locations:
- Residential Life Center on the South 40
- The Village Office
- The Lofts Office
Do not return your Student ID. Please take that home with you to use for the next academic year.
- 24 Hour Quiet Hours begin at 11:00 p.m. on Sunday, April 24.
- Please be respectful of others! This applies to student rooms as well as common areas. Contact your RA if you need assistance in addressing a noise concern.
Summer Housing Information
- If you are seeking Summer Housing for summer school, internship, or research, please find information here. Summer housing is led by the Summer Conferences office. Graduating Seniors are eligible for Summer Housing.
- Approved for Summer Housing and Need a place to stay until you transition:
- If you are approved for summer housing by the Summer Conferences office and in need of a Late Stay in between the close of residence halls and the start of your summer housing, you can request a late stay through our office. You must be a current residential student and approved by Summer Conferences to request a late stay. There will be a $50 per night charge during your interim period. This option is available only for residential students.
Important Information to Note:
- If approved for a Late Stay, you may be asked to move to a temporary space.
- Storage is NOT available on campus.
Only summer residents will be allowed to leave their bike over the summer. As a summer resident, you must register with Residential Life. You can register your bike In-Person in the South 40 Res Life Office starting Monday, April 25.
- You will be given a tag that you must display on the handle bars of your bike. If the tag is not displayed, your bike will be removed.
- Beginning June 1 all others will be removed. We encourage you take your bikes home so that they are not removed.