Move Out Information

• Check out is Thursday, May 11, 2022 BEFORE 11:50 a.m.
• Failure to leave by 11:59 a.m. without an approved Late Stay Request Form will result in a $50 fine.

• Check out is Tuesday, May 16, 2023 BEFORE 11:59 a.m.
• Failure to leave by 11:59 a.m. without an approved Late Stay Request will result in a $50 fine.

How to Check-out of your Room: Check-out now occurs electronically. There is no in-person option for check-out with a ResLife staff member.

Be sure to complete the following steps in chronological order:

1. Complete the checklist items from the flyer posted to your door or as seen on the check-out form via the WashU Housing Portal.
2. Move-out all of your items and your clean your unit. Then, return all keys (metal keys and safety key card) to a Residential Life drop box location either on the South 40 or the Village House. Do not leave with an RCD/RA. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:
   • $185.00 for non-returned metal room keys
   • $50.00 for non-returned metal mailbox keys
3. Check-out of your space via the online check-out form on your WashU Housing Portal AFTER you have returned your keys. Once you complete the check-out form online, your card access will be removed. (Failure to complete this at the time of /departure will result in an improper check-out charge of $50)
4. All rooms will be inspected. Residents must leave the room in the same condition they found it. Photo documentation will be done for any damages.

Note: Failure to completely move out and or not complete the online check-out form will be charged $50 for an improper check-out.

Preparing your Residential Life space for check-out:

• Remove your belongings from your room, bathroom, and any common areas
• Remove all trash and recycling from room and dispose in designated waste areas
• Remove all stickers, tape and decorations from walls, doors and/or ceiling
• Return public furniture to their appropriate areas
• Clean room, reassemble all furniture, move to original position
• Lower beds to 24 inches from bottom of the bed frame to floor
• Close and lock (if applicable) the windows and door upon final exit
• If you received a coaxial cable from STS, return to STS. Unwanted electronics may also be recycled at STS
• A minimum of $50 will be charged for damage, trash, or belongings remaining in the room
• Clean any WashU owned appliances but DO NOT unplug.
• Take WashU student ID home. Do not turn in with room key card.

Improper Check-Out:

1. Do not fill out the online check-out form of your space until all items are removed from your room and you have returned your keys.
   1. Failure to complete your online check-out at the time of your check-out will result in an improper check-out and a $50 fine.
2. Failure to be moved out by 11:59 a.m. on Thursday, May 11 without a previous submitted late stay request will result in an improper check-out and a $50 fine.

Appealing Damages

Residential Life reviews all residential spaces following the close of residence halls. Common damages include:

• Trash left in rooms
• Holes in the walls
• Missing screens
• Not removing stickers, tape and decorations from walls
• Having public area furniture in a bedroom
• Damage above normal wear and tear that requires painting each wall
• Remaining personal items
• Required cleaning above regular procedure

Please play close attention to your email following Spring closing in the event that you are sent an email about damage charges.

The deadline to appeal any damages received from your RCD will be within the email communication you receive.

Review the check-out procedures in the above drop down “Checking Out of Your Residential Space”. Fraternity Members living in Fraternity Housing managed by Residential Life must adhere to the dates and procedures outlined above. Please contact Zachary Littrell if you have any questions.

Students are required to return their room key if leaving the university in one of the two drop box locations listed below. Leaving your key under someone’s door is not allowed. Do not leave with an RCD/RA or friend. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:

• $185.00 for non-returned metal room keys
• $50.00 for non-returned metal mailbox keys

Key Drop Locations:

• Residential Life Center on the South 40
• The Village Office

Do not return your Student ID. Please take that home with you to use for the next academic year.

• 24 Hour Quiet Hours begin at 11:00 p.m. on Sunday, April 23.
• Please be respectful of others! This applies to student rooms as well as common areas. Contact your RA if you need assistance in addressing a noise concern.

Summer Housing Information

• If you are seeking Summer Housing for summer school, internship, or research, please find information here. Summer housing is led by the Summer Conferences office. Graduating Seniors are eligible for Summer Housing.
• Approved for Summer Housing and need a place to stay until you transition:
  • If you are approved for summer housing by the Summer Conferences office and in need of a Late Stay in between the close of residence halls and the start of your summer housing, you can request a late stay through Residential Life. You must be a current Residential Life student and approved by Summer Conferences to request a late stay. There will be a $50 per night charge during your interim period.

Important Information to Note:

• If approved for a Late Stay, you may be asked to move to a temporary space.
• Storage is NOT available on campus.

Only summer residents will be allowed to leave their bike over the summer. As a summer resident, you must register with Residential Life. You can register your bike In-Person in the South 40 Res Life Office starting Monday, April 24.

• You will be given a tag that you must display on the handle bars of your bike. If the tag is not displayed, your bike will be removed.
• Beginning June 1 all others will be removed. We encourage you take your bikes home so that they are not removed.

• You must complete the Winter Housing Form via the WashU Housing Portal in order to maintain access to residential facilities. You will check the box to stay for the entire break once you are inside of the form.

• Complete the Winter Checklist before leaving campus. (see below)
• Take your key card home with you so that you have it available to use when you return in the Spring
• You do not need to move-out or pack up any items

This could be because you are planning to stay for a short period or waiting on a flight. You will complete the following steps:

• You must complete the Winter Housing Form via the WashU Housing Portal in order to maintain access to residential facilities. You will select specific departure date when you complete the form. You will lose access at 11:59 p.m. on your selected date of departure. 
• Complete the Winter Checklist before leaving campus. (see below)
• Take your key card home with you so that you have it available to use when you return in the Spring
• You do not need to move-out or pack up any items

This means that you are not planning to return to residential life housing for the Spring Semester.

This could mean you are leaving to Study Abroad, a December Graduating Senior, a leave of absence, or have a different situation.

• Graduating senior contracts will end when residence halls close Thursday, December 22, 11:59 a.m. Graduates must be completely moved out by that time.

Residents who plan to leave for Winter Break but return for the Spring semester should adhere to the following procedures. All rooms will undergo Health and Safety inspections during the Winter Break. Fines will be assessed for any damages.

• Keep heat on (65 degrees or low) but DO NOT TURN OFF.
• Close all of your windows.
• Close your blinds. 
• Unplug everything (defrost the refrigerator then leave unplugged). Fish tanks may remain plugged in.
• Remove all perishable items and throw items away. (This includes perishables in the fridge)
• Unplug your alarm clock.
• Take out the trash and recycling.
• Move furniture away from the heater or vents.
• Remove bikes from your room. (We recommend you register your bike if you haven’t already, purchase a lock from WUPD and lock your bike to a bike rack station on campus)
• Move all electronics up off the floor.
• Turn off all lights. 
• Lock your door(s). 

Take all valuables with you while at home for winter break. Residential Life will not provide shipping of items. 

Quiet Hours

24-Hour Quiet Hours begin on when reading week/finals begins and will remain in effect until the Residence Halls close for the semester. There will be a $50 fine for all violations. Please review the academic calendar for the dates of reading week/finals.

Health and Safety Inspections

Residential Life staff as well as maintenance staff will conduct routine facilities and safety checks, also known as Health and Safety checks. Each Residential College Director will inspect each room in their college for damage, missing furniture, etc. during the Winter Break. Additionally, staff will be triple checking that you have completed the Winter Checklist items communicated to you via website, poster, WashU Housing Portal and Res Life reporter (also shown below).

Participating in Formal Sorority Recruitment

If you are looking to arrive early for formal sorority recruitment, Campus Life has outlined the process for individuals participating on their website here. Our office will not be allowing students to return prior to this groups approved date. You must be participating in formal sorority recruitment for this process.

How to move-out of your Room:

Be sure to complete the following steps in chronological order:

1. Complete the checklist items as seen on the check-out form via the WashU Housing Portal.
2. Move-out all of your items and your clean your unit. Then, return all keys (hard keys and safety key card) to a Residential Life drop box location either on the South 40 or the Village House. Do not leave with an RCD/RA. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:
   • $185.00 for non-returned hard keys
   • $50.00 for non-returned mail keys
3. Check-out of your space via the online check-out form on your WashU Housing Portal AFTER you have returned your keys. Once you complete the check-out form online, your card access will be removed. (Failure to complete this at the time of /departure will result in an improper check-out charge of $50)
4. All rooms will be inspected. Residents must leave the room in the same condition they found it. Photo documentation will be done for any damages.
5. Failure to completely move out and or not complete the online check-out form will be charged $50 for an improper check-out.

Completing Your move-out:

• Remove your belongings from your room, bathroom, and any common areas
• Remove all trash and recycling from room and dispose in designated waste areas
• Remove all stickers, tape and decorations from walls, doors and/or ceiling
• Return public furniture to their appropriate areas
• Clean room, reassemble all furniture, move to original position
• Lower beds to 24 inches from bottom of the bed frame to floor
• Close and lock (if applicable) the windows and door upon final exit
• If you received a coaxial cable from STS, return to STS. Unwanted electronics may also be recycled at STS
• A minimum of $50 will be charged for damage, trash, or belongings remaining in the room
• Clean any WashU owned appliances but DO NOT unplug.
• Take student ID home. Do not turn in with room key card

Checking out Improperly:

1. Do not fill out the online check-out form of your space until all items are removed from your room and you have returned your keys.
   1. Failure to complete your online check-out at the time of your check-out will result in an improper check-out and a $50 fine.

Appealing Damages

Residential Life reviews all residential spaces following the close of residence halls. Failure to complete the above checklist items could result in possible damages for: trash left in rooms; holes in the walls; missing screens; not removing stickers, tape and decorations from walls; having public area furniture in the room; damage above normal wear and tear that requires painting each wall; remaining personal items; and the need for excessive cleaning.

• Please play close attention to your email following Spring closing in the event that you are sent an email about damage charges.
• Deadline to appeal any damages received from your RCD will be within the email communication you receive.

Review the check-out procedures in the above drop down “Moving-out of Your Residential Space”. Fraternity Members living in Chapter Facility Housing managed by Residential Life must adhere to the dates and procedures outlined above. Please contact Campus Life if you have any questions.

Students are required to return their room key if leaving the university in one of the two drop box locations listed below. Leaving your key under someone’s door is not allowed. Do not leave with an RCD/RA or friend. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:

• $185.00 for non-returned hard keys
• $50.00 for non-returned mail keys

Key Drop Locations:

• Residential Life Center on the South 40
• The Village Office
• The Lofts Office

Do not return your Student ID. Please take that home with you to use for the next academic year.