Using Approved Academic Accommodations

How to use academic accommodations approved through Disability Resources

STEP 1. DOWNLOAD YOUR Accommodation Letter

  1. Go to Access WashU and login with your WUSTL Key.
  2. Select the “Accommodation” tab on the menu bar on the left-hand side of the page.
  3. From the drop-down options click on the fourth option “Accessibility Letters”
  4. Select the “WashU Accommodation Letter” letter.
  5. Select “Generate PDF”

Step 2. Share Your Accommodation Letter With Instructors

Before using any kind of in-class or testing accommodations in a given course students are required to notify the instructor by sharing with them the WashU Accommodation Letter (Accommodation Letter) letter. The Accommodation Letter will list all the classroom and/or testing accommodations for which a student is approved. If a student chooses not to share their Accommodation Letter with their course instructors then the instructor will have no basis for providing accommodations.

Students are highly encouraged to share the Accommodation Letter with their course instructors during the first week of classes. Waiting until late in the semester to share the Accommodation Letter with instructors may jeopardize a student’s ability to use accommodations. The Accommodation Letter can be shared through email or as a hard copy. Please take note of your instructors’ policies regarding how the Accommodation Letter is shared.

Step 3. Implement Specific Accommodations

Testing Accommodations 

Step 3.1. Submit the Request for Testing Accommodations form at least 7 days in advance.

To schedule testing accommodations, fill out and submit the Request for Testing Accommodations form at least seven calendar days prior to the date of the exam. Students are highly encouraged to submit this form at the beginning of the semester and to list every exam/quiz date for the whole semester. Exam dates should be listed in the course syllabus.

Written approval from the instructor is required to schedule an exam at any time other than the standard start time for the rest of the class. Disability Resources should be notified of the new time at least seven calendar days before the exam. If a student has overlapping exams due to an extended time accommodation, it is their responsibility to arrange an alternate time for the exams with their instructors.

Students who fail to schedule an exam seven calendar days in advance will have to take the exam in class with their instructor. The instructor may or may not be able to provide accommodations in these cases.

Students are responsible for ensuring that extra-curricular activities and travel plans do not interfere with their scheduled exam times.

Step 3.2. Arrive for your exam at the right time and place.

Where:

Most accommodated exams will be proctored by Disability Resources in Gregg Hall, but some exams will be proctored by DR elsewhere on campus or proctored by the instructor.

When:

Accommodated exams will start at the same time as the standard course exam, unless the instructor and Disability Resource Coordinator have both approved an alternate time.

Students who arrive late for the start of an exam will not be allowed to begin their exam until DR staff have contacted the instructor and the instructor has confirmed how to proceed according to their class policies. Students who arrive late may not be guaranteed the full time for their exam.

Academic Integrity

Each individual student is responsible for abiding by Washington University’s Academic Integrity Policy as well as their instructor’s class policies while taking exams proctored by Disability Resources. If a proctor or other staff member suspects a possible violation of the Academic Integrity Policy, staff will report the incident to the appropriate Academic Integrity Officer.

Testing Center Hours

Summer Semester
Monday- Friday 8:30AM-5:00PM
Saturday & Sunday closed
Fall and Spring Semesters
Monday- Thursday 8:30AM-10:00PM
Friday 8:30AM-5:00PM
Saturday & Sunday closed
Fall and Spring Final Exams
Monday- Saturday 8:30AM-10:00PM
Sunday 11:00AM-6:00PM

Using Notes from a Peer Note Taker

Step 3.1. Submit the Request for a Note Taker form

In order to request a note taker students must submit the Request for a Note Taker form. Students are encouraged to submit this form as soon as they decide that they want to use their note taker accommodation in a given class as it can take several weeks to hire and onboard a note taker as a new student employee. For this reason, Disability Resources cannot guarantee that a note taker will be found if the student submits the Request for a Note Taker form during the last three weeks of classes in a given semester.

Step 3.2. Monitor your Notes

Note takers will send their notes to a student via email. While it is not necessary that students reveal their identity to their note taker (i.e., some students chose to use an anonymous email) we do strongly encourage open communication between a student and their note taker. Most note takers are happy to make small changes to their notes in order to provide their assigned student(s) with a better accommodation. However, if the note taker is not responsive or there are significant concerns about the quality of the notes contact Disability Resources so that we may act as a liaison to address your concerns with the note taker.

Note Takers and Class Attendance

Receiving notes from a note taker is a supplement to the student’s own notes. It is not a substitute for class attendance. If Disability Resources learns that a student is not attending class regularly, they will be contacted. If the student continues to miss class without good cause, the provision of notes may be suspended.

Audio Recording Lectures

Step 3.1: Make an appointment with a Disability Resource Coordinator

Students who have been approved to audio record lectures should make an appointment with a Disability Resource Coordinator to set up their accommodation. Students will sign the Audio Recording User Agreement, be given a brief tutorial of the technology, and be given the recording device or license number, depending on the type of system used. The signed Audio Recording User Agreement will be uploaded to the student’s profile in AccessWashU for future reference.

Students who use a Smartpen can pick up replacement ink and notebooks as needed at Disability Resources’ front desk.

Alternative Format Textbooks

Step 3.1. Purchase your textbooks

Students who receive their textbooks in alternative formats are still required to purchase their own books. The university will not purchase textbooks for the student.

Step 3.2. Submit the Request for Alternative Text Form

Students who have been approved to receive their textbooks in an alternative format (i.e., large print, electronic, etc.) must submit the Request for Alternative Text form. Students are encouraged to submit this form as soon as they are made aware of the required textbooks for a course. The length of time required to convert textbooks into alternative formats will vary by format and availability of the book and may take up to several weeks. Students will be notified by Disability Resources when their alternative format textbooks are ready to be picked up.

Kurzweil

Students who have been approved to receive textbooks in electronic format for the purposes of using the text-to-speech software Kurzweil should make an appointment with a Disability Resources Coordinator to set-up their Kurzweil account and go through a short training on how to use the program.

Questions?

Contact us at 314-935-5970 or by email

Location: Ground floor of Gregg House, South 40

Office hours: Monday – Friday: 8:30 a.m.-5 p.m.