Move Out Information

Please view information and procedures regarding Winter and Spring closing for students living in Residential Life managed housing. Procedures are subject to change in light of COVID. 

Winter Closing Procedures


Update 4/5/2021: More information will be provided Fall 2021.

Spring Closing Procedures


Update 4/7/2021: Late Stay Information

Students signed their housing contracts with an end date of May 13, 2021. Traditionally we have closed our residence halls on Thursday by 5pm at the closing of Spring Semester. If you do not have a final, we are asking that you depart campus by our 5pm deadline.

If you do have a final to complete on May 13 and are not able to depart campus by the deadline, we will allow you a grace day to depart campus by Friday, May 14th, 5:00pm. A Late Stay request must be completed. We ask that you coordinate your travel plans to be departed from campus by the deadline.

Important: If you are needing an additional nights’(until May 14, 5:00pm) stay we are asking you to complete a Late stay request that will be reviewed by our office. Please note, if a request is not submitted students will be charged $50.00 at closing. They will not be charged if their request is submitted by the deadline.

All current residential student should plan to move out of their residential space at the close of the Spring Semester.  Please view information for how to properly checkout of your residential space.

Non-Graduating Students

  • Check out is Thursday, May 13, 2021 BEFORE 5:00 p.m.
  • Failure to leave by 5:00 p.m. without appropriate and timely notification to your RCD will result in a $50 fine.

Graduating Students

  • Check out is Sunday, May 23, 2021 BEFORE 12:00 p.m.
  • Not following the procedures or leaving your room the way you found it, could result in charges.

Checking Out of Your Residential Space

How to Checkout of your Room: Express Checkout (this means you will not have to checkout with a staff member. In-person checkout is not available due to COVID-19).

  1. Complete the checklist items from the flyer posted to your door or as seen on the checkout form via the WashU Housing Portal.
  2. Checkout of your space via the online checkout form on your WashU Housing Portal available starting Friday, April 23. (Required)
  3. Return all keys (hard keys and safety key card) to a Residential Life drop box location either on the South 40 or the Village House. Do not leave with an RCD/RA. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:
    • $185.00 for non-returned hard keys
    • $50.00 for non-returned mail keys
  4. All rooms will be inspected. Residents must leave the room in the same condition they found it. Photo documentation will be done for any damages.
  5. Failure to completely move out and or not complete the online checkout form will be charged $50.00 for an improper checkout.
  6. There will be no options for in-person checkout due to COVID-19.

Completing Your Express Checkout: Removing items from your room

  • Remove all trash from room
  • Remove all stickers, tape and decorations from walls, doors and/or ceiling
  • Return public furniture to their appropriate areas
  • Remove all belongings and personal items from the room, bathroom, and any common areas
  • Clean room, reassemble all furniture, move to original position
  • Lower beds to 24 inches from bottom of the bed frame to floor
  • Dispose of all trash and recycling in designated waste areas, leave clean recycle bin in room
  • Close and lock (if applicable) the windows and door upon final exit
  • If you received a coaxial cable from STS return to STS Cable return bin (located in the lobby of your building) or to STS. Unwanted electronics may also be recycled in STS
  • A minimum of $50.00 will be charged for damage, trash, or belongings remaining in the room
  • On Campus Specific: The bottom of your bed needs to be two feet from the floor.
  • Take student ID home. Do not turn in with room key card
  • Off Campus Specific: Clean your appliances but DO NOT unplug.

Checking out Improperly:

  1. Failure to complete your online checkout at the time of your checkout will result in an improper checkout and a $50.00 fine. Do not checkout of your space early. Res Life staff will be monitoring checkouts on a continuous basis.
  2. Do not checkout of your space until all items are removed.
  3. Failure to be moved out by 5:00pm on Thursday, May 13th without a previous submitted late stay request will result in an improper checkout and a $50.00 fine.

Appealing Damages

Residential Life reviews all residential spaces following the close of residence halls. Failure to complete the above checklist items could result in possible damages for: trash left in rooms; holes in the walls; missing screens; not removing stickers, tape and decorations from walls; having public area furniture in the room; damage above normal wear and tear that requires painting each wall; remaining personal items; and the need for excessive cleaning.

  • Please play close attention to your email following Spring closing in the event that you are sent an email about damage charges.
  • Deadline to appeal any damages received from your RCD will be within the email communication you receive.

Bringing Move Out Assistance

We ask that students limit assistance to 1-2 persons when moving out of the residence halls to help reduce the spread of COVID-19. Those assisting are asked to follow all Danforth Campus Visitor Protocols when coming to campus. A daily self-screen is required before entry on campus. Information about the Danforth Campus Visitor Protocols can be found here.

Students Living in Recently Acquired Properties

Review the express checkout procedures in the above drop down “Checking Out of Your Residential Space”.

  • Schedule to turn off your Internet Service.
  • Leave your router device if you received one from Res Life.
  • Return your hard key inside of a key envelope to the Village Drop Box location. (Required)
  • Consider donating your items to S.O.S.

Students Living in the Moonrise Hotel

Review the express checkout procedures in the above drop down “Checking Out of Your Residential Space”.

  • Let your RCD, Josh Turner know when you’re leaving. Please connect with your RCD for information about how to let them know your departure plans.
  • Remove all belongings
  • Leave all hotel provided items
  • Pay any outstanding fees
  • Return your WIFI hotspot to the hotel front desk.
  • Drop off your room key at the hotel front desk.
  • Checkout of your room using the electronic checkout form on the WashU Housing Portal starting April 16th.
  • Important: If you are approved for a late stay beyond May 19th, you will be transitioned to Residential Life managed housing at that time until your late stay deadline.

Students Living in Fraternity Housing

Review the express checkout procedures in the above drop down “Checking Out of Your Residential Space”. Fraternity Members living in Fraternity Housing managed by Residential Life must adhere to the dates and procedures outlined above. Please contact Beth Doores or Residential Life if you have any questions.

  • Remove all belongings.
  • Clean your residential space.
  • Dispose of any trash.
  • Ensure all provided university furniture is present.
  • Close and lock all windows.
  • Close and lock your door.
  • Return your keys to the appropriate location. See returning your room key below.

Returning your Room Key

Students are required to return their room key if leaving the university in one of the two drop box locations listed below. Leaving your key under someone’s door is not allowed. Do not leave with an RCD/RA or friend. Envelopes will be available at the drop box. Non-returned hard keys will result in a charge:

  • $185.00 for non-returned hard keys
  • $50.00 for non-returned mail keys

Key Drop Locations:

  • Residential Life Center on the South 40
  • The Village Office
  • The Lofts Office (offline for 2021)

Do not return your photo/picture ID. Please take that home with you to use for the next academic year. 

24 Hour Quiet Hour Policy

  • 24 Hour Quiet Hours begin at 11:00 p.m. on Sunday, April 25, 2021. 
  • Please be respectful of others! This applies to student rooms as well as common areas. Contact your RA if you need assistance in addressing a noise concern.

Late Stay Request & Summer Housing Information (residents only)

Late Stay Information (residential students only)

The Late Stay Form will open Monday, April 5, 2021 via your WashU Housing Portal. The Late Stay Form will close Monday, May 3, 2021 by 11:59 p.m.

  • Approved students must move out by 11:00 a.m. of their new checkout date.
  • The latest date that will be accepted is Sunday, May 30 with a departure of 11:00 a.m. 
  • Approvals will be communicated via email on rolling basis. Please be checking your email.
  • If you are participating in a program or summer program that requires a late stay, your program lead must submit your name to our office by a certain deadline.
  • A Late Stay Fee of $50/night will apply in all approved cases.

You are encouraged to plan your departure in advance. If you need an additional day, request a late stay by the deadline or prepare according to our closing dates.


Summer Housing Information

  • If you are seeking Summer Housing for summer school, intern, or research, please find information here. Summer housing is led by the Summer Conferences office. Graduating Seniors are eligible for Summer Housing.
  • Approved for Summer Housing and Need a place to stay until you transition:
    • If you are approved for summer housing by the Summer Conferences office and in need of a Late Stay in between the close of residence halls and the start of your summer housing, you can request a late stay through our office. You must be a current residential student and approved by Summer Conferences to request a late stay. There will be a $50/night charge during your interim period. This option is available only for residential students.
  • Not Approved for Summer Housing and Need a place to stay for the summer:
    • If you are not enrolled in an intern/research program, summer school, or are not approved for summer housing by the Summer Conferences office, complete a Late Stay Request by the deadline and await approval for the Residential Life office. There will be $50/night charge for all approved late stays into summer. Approved Late Stays may be asked to move into temporary housing to accommodate facility needs.

Important Information to Note:

    • If approved for a Late Stay, you may be asked to move to a temporary space.
    • Storage is NOT available on campus.

Summer Bike Registration (summer residents only)

Only summer residents will be allowed to leave their bike over the summer. As a summer resident, you must register with Residential Life. You can register your bike In-Person in the Res Life Office starting Monday, April 26, 2021.

  • You will be given a tag that you must display on the handle bars of your bike. If the tag is not displayed, your bike will be removed.
  • Beginning June 1 all others will be removed. We encourage you take your bikes home so that they are not removed.

Mail Services Information

WashU Mail Services

Mail services offers US Postal, UPS, and FedEx Shipping services for shipping packages home. If you have questions, stop by the Danforth Hitzeman Student Mail or Danforth Village Student Mail or email questions to mail@wustl.edu.

Storage

University Trucking (UTrucking) is a student-run business, offers summer storage and shipping services. Short-term storage is available for students interning or taking summer classes in St. Louis. No other moving and storage vendor is allowed on the WashU campus.

Self-Storage options off-campus.

Music Instrument Storage

  • The Department of Music offers free limited summer storage on a first come first serve basis. For more information please contact Ben Worley at b.worley@wustl.edu.

Need your Bike boxed and shipped home?

  • Big Shark on Big Bend offers bicycle boxing starts at $60. Shipping costs vary depending on the shipping destination.

WashU Mail Services

  • Mail services offers US Postal, UPS, and FedEx Shipping services for shipping packages home. If you have questions, stop by the Danforth Hitzeman Student Mail or Danforth Village Student Mail or email questions to mail@wustl.edu.

Residential will not be responsible for packing, shipping, or storing any items left behind. Items remaining will be disposed of following contact with the owner if not retrieved by provided grace period for pick up.