Move Out Information

Please view information and procedures regarding Winter and Spring closing for students living in Residential Life managed housing. Procedures are subject to change in light of COVID. Please close attention to email communication from Residential Life and check back to the website regularly for updates.

Thanksgiving Break & Winter Closing Procedures

If you are a current residential student who is planning on leaving residential life housing (i.e. graduating, studying abroad, transferring, MLOA) at Thanksgiving Break and or Winter Break, please view information for how to properly checkout of your residential space.

Checking Out of Your Residential Space

Express checkout: if leaving the university and not returning in the spring, students will participate in an express checkout. This means, students are free to leave without signing out with a staff member.

When participating in an express checkout:

  • Your room should be left free of any remaining items. Remove all belongings.
  • Clean your residential space.
  • Dispose of any trash.
  • Ensure all provided university furniture is present.
  • Close and lock all windows.
  • Close and lock your door.
  • Ensure there are no damages in the room.
  • Return your key card to the appropriate location. See returning your room key below. 

Appealing Damages

  • Please play close attention to your email following Winter Break closing in the event that you are sent an email about damage charges.
  • Deadline to appeal any damages (in-person checkout only) received from your RCD will be within the email communication you receive.

Returning your Room Key:

Students are required to return their room key if leaving the university in one of the three drop box locations listed below. Leaving your key under someone’s door is not allowed. You must check out properly or you will be charged a $50 improper checkout fee and $50 for a non-returned key.

  • Key Drop Locations:
    • Residential Life Center on the South 40
    • The Village Office
    • The Lofts Office

Do not return your photo/picture ID. Please take that home with you to use for the next academic year. 

Cancelling your Spring Contract (Required if Leaving)

Leaving the University & Spring Cancellations

By contract, any student who will not be here in the spring (studying abroad, graduating, approved to take leave/withdrawal from the University) MUST submit a Cancellation Request Form, available under the Request tab of their Housing Portal.

View Room Cancellation Policy and Schedule here.

Understanding what a Vacancy in Your Room Means

  • Residential Life has the right to use any room vacancies.
  • Unauthorized moves are strictly prohibited.
  • Residential Life does not hold rooms for anyone due to the scarcity in room availability.

View more information here under our Room Change Policy.

Spring Closing Procedures

All current residential student should plan to move out of their residential space at the close of the Spring Semester.  Please view information for how to properly checkout of your residential space. Information will be updated early Spring. Current information is from the previous academic year. 

Non-Graduating Students

  • Check out is Thursday, May 7, 2021 BEFORE 5:00 p.m.
  • Failure to leave by 5:00 p.m. without appropriate and timely notification to your RCD will result in a $50 fine and an automatic Express Checkout.

Graduating Students

  • Check out is Sunday, May 23, 2021 BEFORE 12:00 p.m.
  • Not following the procedures listed below or leaving your room the way you found it when you moved in could result in charges.

Options for Checking Out of Your Residential Space (Selection is Required)

Option 1: In-Person Checkout

  • Students sign up with a staff member to walk through your room and assess damages on your move out date. Please refer to your monthly community newsletter for information about to sign up for in-person checkout.
  • Students must be signed up by April 24, 2021. Should you miss the sign up deadline, you will automatically be signed up for an Express checkout.
  • Students who sign up via in-person checkout are eligible to appeal damages.

When participating in an in-person checkout:

  • Your room should be packed up as much as possible.
  • You have completed the checklist.
  • There are no damages in the room.
  • Missing a scheduled check-out time with a staff member will result in an automatic Express Checkout.

While, RAs will be assisting in identifying potential issues with the room prior to your departure, they are not the final say in what gets charged. Your RCD will have final say.

Option 2: Express Checkout

  • Students who have chosen express checkout are free to leave without signing up with a staff member.
  • Students who participate in an express checkout are not eligible to appeal damages.

When participating in an express checkout:

  • Remove all belongings.
  • Clean your residential space.
  • Dispose of any trash.
  • Ensure all provided university furniture is present.
  • Close and lock all windows.
  • Close and lock your door.
  • Return your key card to the appropriate location. See returning your room key below. 

On Campus Specific: The bottom of your bed needs to be two feet from the floor.

Off Campus Specific: Clean your appliances but DO NOT unplug.

Appealing Damages

  • Please play close attention to your email following Winter Break closing in the event that you are sent an email about damage charges.
  • Deadline to appeal any damages (in-person checkout only) received from your RCD will be within the email communication you receive.

Fraternity Housing Procedures

Fraternity Members living in Fraternity Housing managed by Residential Life must adhere to the dates and procedures outlined above. Please communicate with Beth Doores, for your checkout sign up information. If you have any questions, please contact Residential Life.

  • Sign Up for your preferred check out method: In-Person or Express Checkout. 
  • Remove all belongings.
  • Clean your residential space.
  • Dispose of any trash.
  • Ensure all provided university furniture is present.
  • Close and lock all windows.
  • Close and lock your door.
  • Return your key card to the appropriate location. See returning your room key below.

Returning your Room Key

Students are required to return their room key if leaving the university in one of the three drop box locations listed below. Leaving your key under someone’s door is not allowed. You must check out properly or you will be charged a $50 improper checkout fee and $50 for a non-returned key.

  • Key Drop Locations:
    • Residential Life Center on the South 40
    • The Village Office
    • The Lofts Office

Do not return your photo/picture ID. Please take that home with you to use for the next academic year. 

24 Hour Quiet Hour Policy

  • 24 Hour Quiet Hours begin at 11:00 p.m. on Sunday, April 25, 2021. 
  • Please be respectful of others! This applies to student rooms as well as common areas. Contact your RA if you need assistance in addressing a noise concern.

Requesting a Spring Late Stay

Students seeking a late stay, should read the below deadlines and summer information carefully. The Late Stay Form will open Monday, April 5, 2021. The form can be found via your WashU Housing Portal. The Late Stay Form will close Monday, April 26, 2021 by 11:59 p.m.

  • All students must move out by 11:00 a.m. of their approved new checkout date.
  • Approvals will be communicated via email on rolling basis. Please be checking your email.
  • If you are participating in a program or summer program, your program lead must submit your name to our office by a certain deadline.
  • A Late Stay Fee will apply in all approved cases.

 Requesting Summer Housing Through Summer Conferences Office

If you are seeking Summer Housing, please continue reading below. Graduating Seniors are not eligible for Summer Housing. 

Enrolled in Summer School:

  • Please contact the Summer Conferences office for your summer housing application information. Summer Housing for Enrolled Summer School Students will begin on Sunday, May 17th.

Participating in Intern/Research and currently living in Res Life Managed Housing:

  • Residence halls will close on Thursday, May 7th at 5PM. If you are participating in a research or intern program and need late stay housing until intern/research housing begins on Sunday, May 24th, please complete a Late Stay Request Form via your WashU Housing Portal.

Not Enrolled in Summer School or an Intern/Research Program:

  • If you are not enrolled in summer school or participating in an intern/research program, there are no long term housing options available for residential life students or non-res life students following the building close date on Thursday, May 7th at 5PM. Should you have a need for emergency housing following the close date, please contact Residential Life office via email or phone. Emergency approvals will only be approved to stay no later than Sunday, May 24th.
  • Important Information to Note:
    • A late stay fee of $50.00/night will apply in all approved cases.
    • In certain circumstances you may be required to move to a temporary space.
    • Storage is NOT available on campus.

Bicycle Information

Please take your bikes home!

  • Only summer residents will be allowed to leave their bike over the summer. As a summer resident, you must register with Residential Life.
  • You can register your bike In-Person in the Res Life Office starting Monday, April 1, 2019. 
  • You will be given a tag that you must display on the handle bars of your bike. If the tag is not displayed, your bike will be removed.
  • Beginning May 21 all others will be removed.

Mail Services Information

Visit USPS to forward your mail. Mail will be sent to your permanent address if there is no forwarding order.

Storage

  • University Trucking will provide summer storage and shipping services for students’ belongings.
  • Pick-up begins April 27 through May 18. University Trucking employees will have white shirts displaying the company name. U Trucking provides shipping and storage for the duration of the summer. Short-term storage is available for students interning or taking summer classes in St. Louis.