Move In Information

Fall 2021 Move-In Information

We are very excited to welcome you to Washington University in St. Louis. See information below for your Fall arrival logistics. 

[Attn: Sophomores]

Sophomore students who plan to fully participate in Sophomore Welcome should request (required) an early arrival for Thursday, August 26th using the WashU Housing Portal. Additionally, they should RSVP for Sophomore Welcome with the first year center here.

If you do not plan to fully participate in Sophomore Welcome and/or will not arrive on Thursday, August 26th, your arrival options are as follows:

  • Arrive Friday, August 27th, as an early arrival for returning students with an associated cost of $50/nightearly arrival request via the WashU Housing Form required.
  • Arriving Saturday, August 28th, which will be considered an official move-in date for returning students with no additional cost

Remote Sophomore Students in the Class of 2024 who have been remote for the full 2020-2021 academic year will have the option to arrive on Wednesday, August 25th so they can familiarize themselves with campus. An early arrival request form is not required. 

  • Remote Students may also arrive Thursday, August 26th with no associated early arrival cost due to the special Sophomore Welcome. An early arrival request via the WashU Housing Form is required. 

Arrival Dates

Date: Event: Additional Information:
Mon., July 5, 2021 Early Arrival Form Opens Available to all students
Fri., August 6, 2021 Early Arrival Form Closes Closes to all students
Thurs., August 19, 2021 Official First Year International Arrival First Year International Students Only
Fri., August 20, 2021 First Year Approved Early Arrival (request will be required) Only approved students
Sat., August 21, 2021 Official First Year Move-In All First Year Students
Mon., August 23, 2021 Official Sophomore International Arrival Sophomore International Students Only
Wed., August 25, 2021 Remote Sophomore Arrival

Assigned Domestic Transfer Students

Remote Sophomore and Assigned Domestic Transfer Students Only
Thurs., August 26, 2021 Official Sophomore Move-In Sophomore Students Only
Fri., August 27, 2021 Returner Approved Early Arrival
(request will be required)
Only approved students
Sat., August 28, 2021 Official Junior & Senior Move-In All Returning Students

We understand that not all dates provided may be optimal for your travel. We appreciate you coordinating your travel plans to align with the dates that have been provided above. If you have an emergent need for an adjustment, please email our office at reslife@wustl.edu .

Arrival Times

All students should plan to arrive on campus on their move-in day between the hours of 9 a.m. and 5 p.m. (includes early arrivals and Thursday, August 26th sophomore arrivals). 

First-year students (Friday, August 20th and Saturday, August 21) will be provided move-in times in late July. If the time you have been assigned does not work with your travel plans, please email our office at reslife@wustl.edu

It is critical that students arrive within the provided time frame. The check-in site (see your class arrival) will close promptly at 5 p.m. See “After Hours” section of this webpage for instructions for those who arrive after 5 p.m.

Moving Assistance

First-year student arrivals will receive assistance from professional movers on Friday, August 20th and Saturday, August 21st from 9 a.m. to 5 p.m. 

Bins and dollies will be available for students to check out during open hours in the Residential Life Office on the South 40 (Zetcher House) and in the Village (Village House). See office hours

U-Hauls

Families who are intending to bring U-Hauls or RVs are asked to park in the lot of the First Congregational Church of St. Louis (located at 6501 Wydown Blvd., St. Louis, MO 63105) in order to park your vehicles and unload. Moving assistance will not be provided from the church lot. Please unload and move your student into their residence hall.

Immunization Requirements for Fall Arrival

COVID-19 vaccination is required for all students.

Students who fail to meet applicable deadlines will be prohibited from accessing university facilities and participating in university activities and programs. Students will be administratively withdrawn from their courses and will not be permitted to register for classes. Students who have been assigned to Residential Life Housing will have their housing contract terminated on July 30, 2021.

To avoid cancellations, students should upload their immunization and vaccination information as instructed by Habif Health and Wellness. 

For domestic or international students who cannot get vaccinated prior to arrival with an approved vaccine, please contact Habif Health and Wellness Center at 314-935-4959. Habif Health and Wellness will support you in getting the necessary vaccinations. More information can be found here: https://students.wustl.edu/immunizations/  

COVID-19 Testing (if applicable)

If you are required to receive COVID-19 testing (please check with Habif Health and Wellness), you will be expected to do the following prior to your testing. Not following preparation guidelines could result in the delay of your testing and your move-in.

  • Use the restroom prior to arriving for your check-in. Restrooms will be limited. 
  • Do not eat or drink ANYTHING for 30 minutes prior to your test time. This includes, but is not not limited to, tooth brushing, mouth washing, gum chewing, drinking water, and tobacco use before your testing. 

Tips for Travel

  • Don’t travel if you’re sick. If you have any symptoms of COVID-19, please stay home. 
  • Bring masks and hand sanitizer with you and use both while traveling.
  • Stay at least six feet away from other people as much as possible.
  • Use hand sanitizer after touching surfaces in airports or other transportation.

General Arrival Information

Luggage Check

For students arriving by shuttle, Rideshare/Uber/Lyft, luggage check will be available at check-in. If you are assigned to an early day, luggage check will also be available. 

Guests

Up to two additional people will be allowed in the residence hall and room during move-in. Students and guests/helpers must wear masks to enter all university buildings and must maintain 6 feet of physical distance as much as possible.

Bike Registration

For students who bring bikes on campus, WashU provides free bike registration. If you are a Danforth Campus student, faculty or staff member who will park your bike on campus, it’s mandatory to register your bike with WashU and clearly display the registration shield on your bike.

Displaying a registration shield helps protect your bike from theft and facilitates the recovery of lost or stolen bikes. It also allows WashU to contact the owners of bikes that were impounded due to improper parking, (blocking pedestrian access, for example).

If you aren’t sure about bringing a bike, consider renting a bike from a student-owned business, WashU Bear Bikes. Bears Bikes exist today to help the Washington University community move sustainably. No need to bring one with you, it’s already here!

Shuttle Service

WashU Shuttles will be available for parents/families from the East End Garage (long-term parking) and back to the Simon Lot. Students arriving by Rideshare/Bus/Taxi can utilize the underpass for access to the South 40 or Northside on foot. 

Students can also utilize the available shuttle routes as needed to arrive at their building locations. WashU shuttle information can be found here. We recommend downloading the WashU App for shuttle information. 

Room Condition Reports

At check-in, you will receive information about your Room Condition Report (RCR). It is important that as a resident, you inspect the condition of your room. Your RCR will be available to you by the end of the day you arrive and check in on campus (check the following morning). We use this form to assess damages, if any, at the end of the year. You will complete the form according to your housing assignment letter (applicable to double rooms only). Your RCR will be due by Monday, August 30. We will not begin processing room change requests until two weeks after the first day of courses.

  • Letter “A” housing assignments mean you have been assigned to the left side of the room.
  • Letter “B” housing assignments mean you have been assigned to the right side of the room.

First-Year Arrival (Saturday, August 21)

What to expect at check-in:

  1. Students and those accompanying them will arrive directly to the check-in site at Simon (Lot 35) as the first stop. (Do not go to Residential Life Centers.) 
  2. Vehicles will park in the Simon Lot. Belongings should remain in the vehicle except for a form of identification.
  3. Only the student should exit the vehicle to complete their check-in. 
  4. After check-in, vehicles will proceed to Wallace Drive (see map) and to the South 40 to unload. At this time, it will be important to adhere to the instructions provided on your parking placard. 

Placard Lane 1 Example:

 

 

 

 

 

Placard Lane 2 Example:

  1. Once you have arrived at your building to unload, you will be met by professional moving crew members. Building names will be identified by flag banners. It is advised that one person exit the vehicle to direct the movers on what to unload and move into the student’s room. You will be allowed to park your vehicle temporarily while one person remains with the vehicle. Belongings should be packed in labeled boxes or bins with the student’s first and last name, building and room number, and cell phone number. Belongings will be moved up to the student’s room by the moving crew. The student will need to lead the crew with a room key in hand for entry. 

Long-Term Parking

During First-Year Move-in, parents/families will be asked to long-term park in the following after unloading:

  • East End Garage (enter via Skinker or Forest Parkway)

Sophomore Arrival (Thursday, August 26 only)

What to expect at check-in:

  1. Students and those accompanying them will arrive directly to the check-in site at Simon (Lot 35) as the first stop. (Do not go to Residential Life Centers.) 
  2. Vehicles will park in the Simon Lot. Belongings should remain in the vehicle except for a form of identification.
  3. Only the student should exit the vehicle to complete their check-in. 
  4. After check-in, vehicles will proceed to Wallace Drive and to their unloading areas (see map instructions). 

*Remote Sophomore students should see the Early Arrival information section. 

Reminders: 

Sophomore students who plan to fully participate in Sophomore Welcome should request (required) an early arrival for Thursday, August 26th using the WashU Housing Portal. Additionally, they should RSVP for Sophomore Welcome with the first year center here.

If you do not plan to fully participate in Sophomore Welcome and/or will not arrive on Thursday, August 26th, your arrival options are as follows:

  • Arrive Friday, August 27th, as an early arrival for returning students with an associated cost of $50/nightearly arrival request via the WashU Housing Form required.
  • Arriving Saturday, August 28th, which will be considered an official move-in date for returning students with no additional cost

Long-term parking

During Sophomore & Returning Student move-in, parents/families will have the option to park in the following:

  • Wallace Garage
  • Snow Way Garage
  • East End Garage

Returning Student Arrival (Saturday, August 28)

What to expect at check-in:

  1. Students and those accompanying them will arrive directly to the check-in site at Simon (Lot 35) as the first stop. (Do not go to Residential Life Centers.) 
  2. Vehicles will park in the Simon Lot. Belongings should remain in the vehicle except for a form of identification.
  3. Only the student should exit the vehicle to complete their check-in. 
  4. After check-in, vehicles will proceed to Wallace Drive and to their unloading areas (see map instructions). 

Reminders:

As a returning student, you can submit a request to arrive Friday, August 27 for an early arrival. There will be an associated cost of $50/night

Long-term parking

During Sophomore & Returning Student move-in, parents/families will have the option to park in the following:

  • Wallace Garage
  • Snow Way Garage
  • East End Garage

Early Arrivals (if applicable)

We understand that many students will want flexibility in their arrival dates. Our office has been as flexible as possible in the dates listed in the above timelines. We will not be able to accommodate arrival dates outside of those listed for the various class years. 

Early arrivals will receive communication via email with detailed instructions for their arrival. All students should expect to arrive on campus between the hours of 9 a.m. and 5 p.m. You will not be arriving on a specific timeslot. 

First Year-Students may be approved for Friday, August 20 early arrival for medical or religious reasons, or other extenuating circumstances. If you require an August 20 move-in, please fill out the early arrival request form in the WashU housing portal (accessed through WebSTAC). There will be an associated cost of $50/night.

Remote Sophomore Students in the Class of 2024 who have been remote for the full 2020-2021 academic year will have the option to arrive on Wednesday, August 25th so they can familiarize themselves with campus. An early arrival request form is not required. 

  • Remote Students may also arrive Thursday, August 26th with no associated early arrival cost due to the special Sophomore Welcome. An early arrival request via the WashU Housing Form is required. 

Returning Students and/or Sophomores who are not participating in Sophomore welcome may be approved for a Friday, August 27 early arrival  for medical or religious reasons, or other extenuating circumstances. If you require an August 27 move-in, please fill out the early arrival request form in the WashU housing portal (accessed through WebSTAC). There will be an associated cost of $50/night.

Early Arrival Check-In [IMPORTANT]

All approved early arrivals (except for approved arrivals on Friday, August 20th and Thursday, August 26th) should use the following instructions (more in your email):

  • Arrive at Ursa’s Nite Life  (off of Shepley Drive on the South 40) to retrieve your key and complete your check-in between the hours of 9 a.m. and 5 p.m.

*International students, fall varsity athletes, Beyond Boundaries students, and students in certain named scholar programs (Danforth, Deneb STARS, Ervin, Langsdorf, and Rodriguez) may have an earlier arrival date. Please look for a communication from your program director or coach.

Open Hours and Support

The Office of Residential Life will be maintaining specific open hours during the August move-in period. We recommend students arrive within open/business hours to receive the best support for their arrival. See below.

Residential Life Office – South 40

  • Monday – Friday: 8:30 a.m. to 5 p.m.
  • Monday – Friday: 5 p.m. to midnight
  • Saturday, August 21: 8:30 a.m. to midnight
  • Sunday, August 22: 8:30 a.m. to midnight
  • Saturday, August 28: 8:30 a.m. to midnight
  • Sunday, August 29: 8:30 a.m. to 1 p.m. 

Residential Life Office – Village House

  • Monday – Friday: 8:30 a.m. to 5 p.m.
  • Saturday, August 21st: 8:30 a.m. to 5 p.m.
  • Sunday, August 22: 8:30 a.m. to 5 p.m.
  • Saturday, August 28: 8:30 a.m. to 5 p.m.
  • Sunday, August 29: 8:30 a.m. to 1 p.m. While the office will be have open hours on this day, we encourage you to arrive Saturday, August 28th to receive the best assistance.

After 5 p.m. Open Hours:

Students who arrive between 5 p.m. and midnight should arrive at the Residential Life Office on the South 40 to complete their check-in. Students who arrive after midnight will not be allowed entry into residential facilities. If arriving after we have closed, we ask that you find alternative accommodations until next open hours.  

If you require any vaccination or testing, you will be allowed entry into quarantine and isolation housing with the expectation to receive either testing or your vaccination on the next available day. Testing and or vaccinations will be available with Habif Health and Wellness along the following:

    • Business Hours:
      • Monday – Friday: 8:30 a.m. to 4 p.m., Habif Health and Wellness Center (Located off of Shepley Drive on the South 40)
    • Additional Assistance:
      • Thursday, August 19: 8:30 a.m. to 4 p.m., Mudd Tent (will be located on Mudd Field directly behind the check-in site).
      • Friday, August 20: 8:30 a.m. to 4 p.m., Mudd Tent (will be located on Mudd Field directly behind the check-in site).
      • Saturday, August 21: 8:30 a.m. to 4 p.m., Mudd Tent (will be located on Mudd Field directly behind the check-in site).
      • Monday, August 23: 8:30 a.m. to 4 p.m., Mudd Tent (will be located on Mudd Field directly behind the check-in site).
      • Tuesday, August 24: 8:30 a.m. to 4 p.m., Mudd Tent (will be located on Mudd Field directly behind the check-in site).
  • Habif will be available on Saturday, August 21st in their office. Stop by, ask questions, receive COVID-19 testing. 

Mail Services August Hours

Hitzeman

  • August 20: 9 a.m. to 6 p.m.
  • August 21: 9 a.m. to 4 p.m.
  • August 22: 12 p.m. to 4 p.m.
  • August 23 – August 27: 9 a.m. to 6 p.m.
  • August 28: 9 a.m. to 4 p.m.
  • August 29:  CLOSED
  • August 30 – September 3: 9 a.m. to 6 p.m.

Village

  • August 20: 9 a.m. to 5 p.m.
  • August 21: CLOSED
  • August 22: CLOSED
  • August 23 – August 25: 9 a.m. to 5 p.m.
  • August 26 – August 27: 9 a.m. to 6 p.m.
  • August 28: 9 a.m. to 4 p.m.
  • August 29: CLOSED
  • August 30 – September 3: 9 a.m. to 6 p.m.

Lofts 

  • August 20 – August 21: CLOSED
  • August 22: CLOSED
  • August 23 – August 26  & August 27 – 9 a.m. to 6 p.m.
  • August 28: 9 a.m. to 4 p.m.
  • August 29: CLOSED
  • August 30 – September 3: 12 p.m. to 7 p.m.

Student Business August Hours

Bear’s Bikes:

  • Friday, August 20 – Sunday, August 29
  • 9 a.m. to 5 p.m.

Bear-y Sweet Shoppe:

  • Friday, August 20 – Sunday, August 29
  • 12 p.m. to 8 p.m.

Gallery 314:

  • August 20: 3 p.m. to 7 p.m.
  • August 21: 10 a.m. to 6 p.m.
  • August 22: 10 a.m. to 5 p.m.
  • August 23-24: Closed
  • August 25-27: 3 p.m. to 7 p.m.
  • August 28: 10 a.m. to 6 p.m.
  • August 29: 10 a.m. to 5 p.m.

Refresh: Closed until after classes start

SWAP:

  • August 20 – 21: 9 a.m. to 5 p.m.
  • August 22: Available at fair
  • August 23 – 25: 12 p.m. to 2 p.m. daily
  • August 26 – 27: 12 p.m. to 4 p.m.
  • August 28 – 29: 12 p.m. to 2 p.m.

Wash U Wash:

  • August 20 – August 22: 9 a.m. to 6 p.m.
  • August 23 – 27: 3 p.m. to 5 p.m.
  • August 26 – 28: 9 a.m. to 5 p.m.

Move-In Day Maps (Review Recommended)

First-Year (August 21st)

  1. Recommendation: Vehicle arrives from South of Big Bend. Alternative: Vehicle arrives North of Big Bend.
  2. Vehicle turns onto Forsyth Blvd from Big Bend.
  3. Vehicle turns left onto Olympian Way.
  4. Students turn right into Simon (Lot 35) and immediately park their cars. No waiting for drop off. Rideshare/Uber/Lyft vehicles can park in the designated zone to drop off passengers at Simon (Lot 35).
  5. Once parked, students proceed to the check-in area to complete their check-in.
  6. Following check-in, students proceed back to the vehicle.
  7. Vehicles proceed to Wallace Drive/Forsyth intersection to exit.
  8. Vehicles cross Forsyth Drive onto Wallace Drive and follow the directions of their placard:

Example Placard Lane 1:

Example Placard Lane 2:

  1. Vehicles should follow the direction of the signage for further assistance.
  2. Students who live in Lien, Gregg, Nemerov, Dardick:
    1. Will be given direction to enter Shepley Drive from Wallace Drive. They will unload inside of the Shepley Garage (entry located from the right lane).
  3. Students who live in Liggett, Koenig, Lee, Umrath:
    1. Will be given direction to enter Shepley Drive from Wallace Drive. They will unload on the left side Shepley Drive. (Cars can temporarily park to receive unloading assistance.)
  4. Students unloading off of Shepley Drive will exit to Big Bend only.
  5. Students who live in buildings located off of the promenade will be given direction to go straight down Wallace Drive and turn onto the promenade to unload their items. (Items will be unloaded on the right lane only).
    1. Once unloading is complete, students living on the promenade will exit to Wydown Blvd only.

Sophomore (August 26th) and Returner (August 28th): 

  1. Recommendation: Vehicle arrives from North of Big Bend via Forest Parkway. Alternative: Vehicle arrives South of Big Bend via Wydown Blvd. 
  2. Vehicle turns onto Forsyth Blvd from Big Bend.
  3. Vehicle turns left onto Olympian Way.
  4. Students turn right into Simon (Lot 35) and immediately park their cars. No waiting for drop off. Rideshare/Uber/Lyft vehicles can park in the designated zone or drop off passengers at Simon (Lot 35).
  5. Once parked, students proceed to the check-in area to complete their check-in.
  6. Following check-in, students proceed back to the vehicle.
  7. Vehicles proceed to Wallace Drive/Forsyth intersection to exit.
  8. Students living on the South 40 will enter on to the South 40 via Big Bend and Shepley Drive to unload. Once unloading is complete, students living on the South 40 will exit off of Wallace drive to Wydown Blvd only.
    1. Lien, Gregg, Nemerov, Dardick residents: Enter unload inside of the Shepley Garage (entry located from the left lane off of Shepley Drive – past Dardick House and before Lien house).
    2. Liggett, Koenig, Lee, Umrath residents: Unload on the right side of Shepley Drive. (Cars can temporarily park to unload their items.
  1. Students living on the Northside (Village, Lopata, Village East, Millbrook Apts., Lower Level Fraternity Housing) will enter onto the Northside via Big Bend and Snow Way Drive to unload. 
    1. Village, Lopata, Lower Level Fraternity, and Millbrook Apts residents: Unload via designated levels inside of Snow Way Garage. DO NOT unload off of Snow Way as it restricts access to our Fire Lane
    2. Upper Level Fraternity Housing residents: Unload on the top level of Snow Way Garage. 

Additional Directional Assistance