Upper-Division Move-In

FALL 2023 MOVE-IN Dates

Students living in Residential Life will move-in on the dates below between the hours of 9:00 a.m. and 4:00 p.m. unless you are a part of international first-year student move-in. 

International first-year students Thursday, August 17

Please refer to First-Year International Student Orientation page for more information

Domestic first-year students Friday, August 18 and Saturday, August 19

First-year students will select their move-in date and time via the Housing Portal on July 5 at 1:00 p.m. Central Time.

Transfer students Wednesday, August 23
Exchange students Wednesday, August 23
Returning students Friday, August 25 and Saturday, August 26

Fall varsity athletes and student leaders supporting Fall Welcome may have a different arrival date. Please confirm your arrival date with your coach or program leader.


Upper-Division Move-In Information

South 40 Residents

South 40 residents will park on the top floor of Shepley Garage when they arrive to campus to complete check-in at Ursa’s Fireside or the Residential Life Office. Check-in locations, dates, and times are listed below. After checking-in, you will proceed to your unloading zone as listed on the parking placard you receive at check-in.

  • Check-In Location: Ursa’s Fireside (Ground Floor of Lien)
    • Friday, August 25 from 9:00 a.m. – 4:00 p.m.
    • Saturday, August 26 from 9:00 a.m. – 4:00 p.m.
  • Check-In Location: Residential Life Office (Zetcher House)
    • Sunday, August 27 from 10:00 a.m. – 3:00 p.m.
  • Red bins and dollies will be available for check-out in the Residential Life Center

Lofts Residents

Lofts residents will park in The Lofts garage or utilize street parking when they arrive to campus to complete check-in at 6300 Enright (The Lofts). Check-in locations, dates, and times are listed below. The gates in The Lofts Garage will automatically open when you pull up to them during upper-division move-in.

  • Check-In Location: 6300 Enright (The Lofts)
    • Friday, August 25 from 9:00 a.m. – 4:00 p.m.
    • Saturday, August 26 from 9:00 a.m. – 4:00 p.m.
  • Check-In Location: Village House
    • Sunday, August 27 from 10:00 a.m. – 3:00 p.m.
  • Red bins and dollies will be available for check out in 6300 Enright (The Lofts) on Friday and Saturday.

Northside, Chapter Facility, and Off-Campus Residents Excluding The Lofts

Northside, Chapter Facility, and non-Lofts off-campus residents will park in the Snow Way Garage when they arrive to campus to complete check-in at Village House. Check-in locations, dates, and times are listed below. The gates in the Snow Way Garage will automatically open when you pull up to them during upper-division move-in. After checking-in, you will proceed to your unloading zone as listed on the parking placard you receive at check-in.

  • Check-in Location: Village House
    • Friday, August 25 from 9:00 a.m. – 4:00 p.m.
    • Saturday, August 26 from 9:00 a.m. – 4:00 p.m.
    • Sunday, August 27 from 10:00 a.m. – 3:00 p.m.
  • Red bins and dollies will be available for check out in Village House

After Hours Check-In

If you are unable to arrive during our regular check-in times, red bins and dollies will not be available for check-out. However, we do have options for you to be able to complete your check-in.

  • For non-Lofts residents, you can complete check-in and receive your room key via the card kiosks at the Residential Life Offices (Zetcher House on South 40 and The Village). This method of check-in only will work if you already have your WashU student ID. Then, complete Electronic Check-In on the Housing Portal. Completing Electronic Check-In on the Housing Portal will activate your card access.
  • If you are unable to successfully check-in via our kiosks, you can also visit our staff in the Residential Life Office on the South 40 between the following times:
    • Residential Life Office (Zetcher House) After Hours Check-In
      • Friday, August 25, 5:00 p.m. – 11:59 p.m.
      • Saturday, August 26, 5:00 p.m. – 11:59 p.m.
      • Sunday, August 27, 5:00 p.m. – 11:59 p.m.

First-Year move-in Date & Time Selection

First-year students can select their move-in date and time slot beginning July 5 at 1:00 p.m. Central Time through the Housing Portal on WebSTAC.

  • First-year incoming students are not eligible to request an Early Arrival. To clarify, first-year students are not eligible to arrive prior to the dates listed above.
  • ONLY first-year students who are moving in on Friday, August 18 or Saturday, August 19 need to select a move-in date and time.
    • If you are a Fall varsity athlete arriving on campus before Friday, August 18, you are not required to select a move-in time. Please confirm your arrival date with your coach.

Instructions for selecting a date and time

  1. Log into the WashU Housing Portal
  2. Select Move-In Time Slots at the top of the page
  3. Click on Fall 2023 Check-in
  4. Select between the 2 move-in dates
  5. Select from available times
  6. Confirm date and time by clicking Confirm

Early Arrival REQUEST


New Students

  • Students who are new to the university are not eligible for an early arrival. This includes incoming international students, incoming transfer students, incoming exchange students, and incoming domestic first-year students.

Returning Students

  • Students who are arriving early through a WashU sponsored program (athletics, scholar programs, etc.) should NOT submit an Early Arrival form. Please follow-up with your program leader to ensure you are on their Early Arrival list.
  • Students not sponsored through a WashU program and would like to request to arrive early must submit a request via the Early Arrival form on the WashU Housing Portal.

Instructions for locating the Early Arrival Form:

  • Students can fill out the early arrival form in the housing portal.
    • Log into the Housing Portal via WebSTAC
    • Click on Request Forms
    • Select Early Arrival Request
  • Important Information:
    • Cost: $60 per night. Fees will be charged to your student account unless your Early Arrival is sponsored through a WashU program.
    • Only submit a request if your date of arrival is earlier than your official move-in date listed above.
    • Fall varsity athletes and student leaders supporting Fall Welcome may have a different arrival date. Please confirm your arrival date with your coach or program leader.
      • If you are part of a special program that requires you to return early, (e.g. fall varsity athlete, WUSA, student leader supporting other Fall Welcome Programs) you should NOT submit an early arrival request form. Your coach or program director will make the request directly to Residential Life.
    • Not all requests will be approved.
    • Only students with extenuating circumstances will be approved for an early arrival.

Vaccination and Immunization Records


Upload Your Vaccination Records to Habif Health and Wellness Portal
See information here about how to upload your records and what is required of you prior to coming to campus.


Renter’s Insurance through Gradguard

WashU has partnered with GradGuard to offer renter’s insurance to students. You can obtain renter’s insurance through GradGuard via the Request Forms tab on the Housing Portal.  

The Office of Residential Life strongly recommends that all students obtain renter’s insurance prior to their scheduled move-in date and time either through GradGuard or another provider of their choice to be covered in the event of theft, destruction, or loss of money, valuables, or other personal property belonging to, or in the custody of a student. 


Additional Information


Room Condition Reports

You will receive information via email about your Room Condition Report (RCR). It is important that as a resident, you inspect the condition of your room and report the information accurately.

  • If you arrive during our regular move-in dates and times, your RCR will be available to you upon check-in via your WUSTL Email.
  • If you check-in outside of our regular move-in dates and times, you can expect to receive your RCR via your WUSTL email within two business days. 

We use this form to determine if there were any room damages at the time you moved-in. That way, we can ensure you are not held financially responsible for those damages at the end of the academic year, if they are still present.

You will complete the RCR according to your housing assignment. For multiple occupancy bedrooms, ensure you evaluate the correct side/area of the bedroom.

  • Letter “a” housing assignments mean you have been assigned to the left side of the room.
  • Letter “b” housing assignments mean you have been assigned to the right side of the room.

We will not begin processing room change requests until two weeks after the first day of courses. Complete your Room Condition Report for the space you move into right away. 

Additional Directional Assistance

Bike Registration

For students who bring bikes on campus, WashU provides free bike registration. If you are a Danforth Campus student, faculty or staff member who will park your bike on campus, it’s mandatory to register your bike with WashU and clearly display the registration shield on your bike.

Displaying a registration shield helps protect your bike from theft and facilitates the recovery of lost or stolen bikes. It also allows WashU to contact the owners of bikes that were impounded due to improper parking, (blocking pedestrian access, for example).

If you aren’t sure about bringing a bike, consider renting a bike from a student-owned business, WashU Bear Bikes. Bears Bikes exist today to help the Washington University community move sustainably. No need to bring one with you, it’s already here!


Future Move-in Dates

 

Academic Year First-Year Move-In Upperclassmen Move-In
Fall 2024 Friday, August 16 and Saturday, August 17 Friday, August 23 through Sunday, August 25
Fall 2025 Friday, August 15 and Saturday, August 16 Friday, August 22 through Sunday, August 24