Group Pathways to Success (GPS) Advising

Campus Life’s Group Pathways to Success (GPS) Advising program is a service to help student groups grow and develop.

Below are the common reasons students and student group leaders come into Campus Life for GPS Advising; select a meeting type from below to learn more. If you don’t see what you need, come into Campus Life on the second floor of the DUC Monday-Friday between 9 a.m.-5 p.m. to talk with an GPS adviser who can point you in the right direction.

Group Pathways to Success (GPS) Advising Simple Contract Review
If a student group has a university vendor contract such as a Bon Appetit or a university vendor contract needing to be signed, they can make a brief 15 minute meeting to review the contract and get it signed with Pamela Avila, Molly BennettHana JohnsonJesús Meléndez or Hope Young.

* Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Artist/Performer Contract Review

Do You Need GPS Advising?

Does your event do any of the following:

  • Do you have a W9 for the person/agency you are paying?
  • Does your artists/performers have an agent or performance rider?
  • Have you reserved space on campus for the speaker? Are you planning for more than 100 people?
  • Do you need security for your event?
  • Are you planning to pick up the speaker from the airport?

If the answer is yes, you should submit Complete Step 1 before scheduling an GPS Advising appointment.


Step 1: Event Registration

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in planning your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting an Event Builder, student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At GPS Advising, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule a GPS Advising Session: Artist/Speaker meeting with Pamela Avila, Danny Kim, Peggy Hermes, Hope Young, Jesús MeléndezTravis Tucker or Beth Doores. 

Reminder: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Planning an Event with Alcohol

Step 1: Pre-Planning

      • Should this be an event with alcohol?
      • Things to consider: safety, age of group members, location, cost
      • Familiarize yourself with the Programming with Alcohol Policy (PDF) and General Requirements
      • Determine your eligibility to plan an event with alcohol
      • Student planning event must attend an Events with Alcohol Training at least one month prior to event
      • Choose at least four group members to serve as responsible contacts as defined in policy

Step 2: Planning (as early as possible)


Step 3: Finalize Logistics (at least one month before event)

Planning a High Impact Event (without alcohol)

Is your event high impact?

Does your event do any of the following:

      • Have an audience greater than 100
      • Include community members?
      • Include minors (guests under 18, NonWashU Students)?
      • Have inflatables?
      • Takes place outdoors?

If the answer is yes, you should complete Step 1 before scheduling an appointment.


Step 1: Event Builder

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in the planning of your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting the Event Registration form, student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At your GPS Advising appointment, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule an GPS Advising Session: High Impact Event meeting with Hope YoungPamela Avila or Beth Doores.

Planning a Cultural Show/Student Performance

Is your student group involved in a cultural show on campus? Are you looking for ways to celebrate and educate through performance? We can provide guidance on organizing, planning and producing your show for the campus community.

Sign-up for GPS Advising with Hope YoungPamela Avila, Peggy Hermes or Beth Doores to discuss any topics related to your cultural show or student performance.

Renting a Venue Off Campus

If you are planning to take your event, performance or retreat off campus, schedule a time to meet with Pamela AvilaPeggy HermesHana JohnsonMolly BennettHope Young, Danny Kim, Jesús Meléndez, or Beth Doores. During this appointment we can discuss your venue(s), review the contracts, and discuss agreed upon terms of your rental.

Schedule w/ Peggy

Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Starting a New Student Group

Review the guidelines and steps for starting a new student group.

Getting Involved

Are you looking to get involved on campus? Do you have a passion area you are excited to explore? Are you looking for guidance on connecting with other students and new opportunities?

Sign-up for GPS Advising with Beth Doores, Danny Kim, Peggy Hermes, Jesús Meléndez or Janice Davidse to discuss how to get involved with student groups and leadership experiences that fit your interests and will give you an opportunity to take a deeper dive.

Student Group Travel

Step 1: Review Student Group Travel Policy

If your student group is traveling outside of the Greater St. Louis area, there are important safety protocols your group needs to consider. Review the Travel Policy (PDF). All groups who are traveling are required to attend a GPS Travel Training within the semester they plan to take their trip.


Step 2: Register Your Trip

Travel Registration can be found through the WUGO Event Registration.

Tip: If you don’t want your trip to publish to the public event calendar, set the event visibility to “organization only.”

To learn more about how to safely travel with your student group, schedule a meeting with Peggy HermesPamela AvilaTravis Tucker, Austin Sandoval-Sweeney, or Beth Doores.

Student Group Support

      • Are you having difficulty navigating campus policies?
      • Do you need assistance with WUGO or reserving a space?
      • Would you like to be connected with an adviser?
      • Are you trying to resolve an internal issue and need support?

Schedule a time to meet with Peggy HermesBeth DooresJanice Davidse or Pamela Avila to get support on everyday group operations.

Beyond Your Events & Programs: Student Group Team Building & Dynamics

      • Are you planning a retreat for your student group?
      • Is this your first time in a leadership role?
      • Does your executive board have different levels of experience?
      • Are you navigating or managing conflict on your team?

Come meet with Danny Kim, Jesús Meléndez, Peggy Hermes, Travis Tucker or Beth Doores to troubleshoot your group’s dynamics and processes!