Group Pathways to Success (GPS) Advising

In response to the developing COVID-19 situation, WashU has suspended all student group programs and events for this semester.

Campus Life is still available to assist student groups throughout the semester.

Please click below to schedule time over the phone or on Zoom to meet with a GPS Advisor regarding your role, your student group, and/or the cancellation of your program/event.

GPS Advisors:


Campus Life’s Group Pathways to Success (GPS) Advising program is a service to help student groups grow and develop.

Below are the common reasons students and student group leaders come into Campus Life for GPS Advising; select a meeting type from below to learn more. If you don’t see what you need, come into Campus Life on the second floor of the DUC Monday-Friday between 9 a.m.-5 p.m. to talk with an GPS adviser who can point you in the right direction.

Group Pathways to Success (GPS) Advising Simple Contract Review
If a student group has a university vendor contract such as a Bon Appetit or a university vendor contract needing to be signed, they can make a brief 15 minute meeting to review the contract and get it signed with Molly BennettHana Johnson, Beth Doores, Danny Kim, Austin Sandoval-Sweeney, Travis Tucker, or Hope Young.

* Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Artist/Performer Contract Review

Do You Need GPS Advising?

Does your event do any of the following:

  • Do you have a W9 for the person/agency you are paying?
  • Does your artists/performers have an agent or performance rider?
  • Have you reserved space on campus for the speaker? Are you planning for more than 100 people?
  • Do you need security for your event?
  • Are you planning to pick up the speaker from the airport?

If the answer is yes, you should submit Complete Step 1 before scheduling an GPS Advising appointment.


Step 1: Event Registration

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in planning your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting an Event Builder, student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At GPS Advising, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule a GPS Advising Session: Artist/Speaker meeting with Danny Kim, Peggy Hermes, Hope Young, Travis Tucker, Austin Sandoval-Sweeney or Beth Doores.

Reminder: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Planning an Event with Alcohol

Step 1: Pre-Planning

      • Should this be an event with alcohol?
      • Things to consider: safety, age of group members, location, cost
      • Familiarize yourself with the Programming with Alcohol Policy (PDF) and General Requirements
      • Determine your eligibility to plan an event with alcohol
      • Student planning event must attend an Events with Alcohol Training at least one month prior to event
      • Choose at least four group members to serve as responsible contacts as defined in policy

Step 2: Planning (as early as possible)


Step 3: Finalize Logistics (at least one month before event)

Planning a High Impact Event (without alcohol)

Is your event high impact?

Does your event do any of the following:

      • Have an audience greater than 100
      • Include community members?
      • Include minors (guests under 18, NonWashU Students)?
      • Have inflatables?
      • Takes place outdoors?

If the answer is yes, you should complete Step 1 before scheduling an appointment.


Step 1: Event Builder

By submitting your event on Event Builder, your organization will be connected to all of the campus departments that can assist you in the planning of your event. The sooner you submit this event, the sooner you can identify things that may have been overlooked.


Step 2: Meet with Campus Life

After submitting the Event Registration form, student groups should schedule a meeting with a representative from Campus Life. To ensure your event, doesn’t get canceled last minute, we recommend these meetings occurring at least one month before the event. At your GPS Advising appointment, you can talk through event logistics, have event contracts approved & signed, and review your Event Builder submission.

Schedule an GPS Advising Session: High Impact Event meeting with Hope Young, Beth Doores, Peggy HermesKyra Johnston, Travis Tucker, Alex Grandstaff, or Julia Liu.

Planning a Cultural Show/Student Performance

Is your student group involved in a cultural show on campus? Are you looking for ways to celebrate and educate through performance? We can provide guidance on organizing, planning and producing your show for the campus community.

Sign-up for GPS Advising with Hope YoungKyra Johnston,  Danny Kim or Beth Doores to discuss any topics related to your cultural show or student performance.

Renting a Venue Off Campus

If you are planning to take your event, performance or retreat off campus, schedule a time to meet with Peggy HermesHana JohnsonMolly BennettHope Young or Beth Doores. During this appointment we can discuss your venue(s), review the contracts, and discuss agreed upon terms of your rental.

Note: Student groups are not permitted to sign their own contracts and all contracts should be signed at least 15 days before the event.

Starting a New Student Group

Review the guidelines and steps for starting a new student group.

Schedule a meeting with Beth DooresPeggy HermesJanice Davidse, Alex Grandstaff, or Julia Liu.

Getting Involved

Are you looking to get involved on campus? Do you have a passion area you are excited to explore? Are you looking for guidance on connecting with other students and new opportunities?

Sign-up for GPS Advising with Beth DooresPeggy HermesJanice Davidse, Alex Grandstaff, or Julia Liu to discuss how to get involved with student groups and leadership experiences that fit your interests and will give you an opportunity to take a deeper dive.

Student Group Travel

Step 1: Review Student Group Travel Policy

If your student group is traveling outside of the Greater St. Louis area, there are important safety protocols your group needs to consider. Review the Travel Policy (PDF). All groups who are traveling are required to attend a GPS Travel Training within the semester they plan to take their trip.


Step 2: Register Your Trip

Travel Registration can be found through the WUGO Event Registration.

Tip: If you don’t want your trip to publish to the public event calendar, set the event visibility to “organization only.”

To learn more about how to safely travel with your student group, schedule a meeting with Peggy HermesTravis Tucker, Austin Sandoval-Sweeney, Danny Kim, or Beth Doores.

Student Group Support

      • Are you having difficulty navigating campus policies?
      • Do you need assistance with WUGO or reserving a space?
      • Would you like to be connected with an adviser?
      • Are you trying to resolve an internal issue and need support?

Schedule a time to meet with Peggy HermesBeth DooresJanice Davidse, Austin Sandoval-Sweeney, Danny Kim, Alex Grandstaff or Julia Liu to get support on everyday group operations.

Beyond Your Events & Programs: Student Group Team Building & Dynamics

      • Are you planning a retreat for your student group?
      • Is this your first time in a leadership role?
      • Does your executive board have different levels of experience?
      • Are you navigating or managing conflict on your team?

Come meet with Danny Kim, Travis Tucker, Austin Sandoval-SweeneyBeth Doores, Alex Grandstaff or Julia Liu to troubleshoot your group’s dynamics and processes!

Advisor Resources and Consulting
Need help with finding an advisor? Do you have a problem with your group that you would like to consult with an advisor?

Schedule a meeting with Danny Kim, Austin Sandoval-SweeneyBeth Doores or Peggy Hermes to get started.

Strengths Quest Facilitation (for student groups)
Campus Life believes in the power of understanding and investing in your natural talents to improve team engagement and job satisfaction. Our guided facilitations can provide insights into your individual assessment results and can work with your student group to build stronger teams, improve partnerships and collaborations, and learn to set goals and solve problems with a strengths based model. Please note – Campus Life is pleased to offer a limited number of complimentary codes are available for student groups. After filling out the form, a facilitator will reach out to you to gather more information. https://washucampuslife.typeform.com/to/IRUlKj

Facilitators: Leslie Heusted, Danny Kim, Mandy Curtis or Peggy Hermes.