Undergraduate students and student groups are afforded the privilege of serving alcohol at certain events. With this privilege comes expectations regarding ensuring the safety and welfare of those in attendance. Students are expected to know and abide by all applicable state and federal laws and university policies and procedures. Students are responsible for their own behavior; however, if alcohol is a part of an event, student organizers and sponsors must undertake efforts to provide a safe environment for the attendees.
All events with alcohol need to be registered online through Event Registration form found in Washington University Group Organizer (WUGO). The event should be submitted to the Event Registration form no less than 15 business days prior to the date of the event and approval should be obtained on Event Builder no less than 10 business days before the event is scheduled to take place.
Policy and Forms
- Programming with Alcohol Policy Guidelines (PDF)
- Security Event Evaluation Responsible Contact (PDF)
- Security Event Evaluation Security (PDF)
- Off-Campus Venue Agreement (PDF)
Student groups who plan to host an event with alcohol are required to participate in two training sessions.
Events with Alcohol Training
Campus Life is dedicated to the health, safety and security of Washington University students and dedicated to helping undergraduate host successful events safety and security of Washington University students and dedicated to helping undergraduate host successful events as safe as possible. Any student group looking to have alcohol at their undergraduate event must attend a Programming with Alcohol Training session to better understand the policies and procedures that support those types of events. Campus Life is dedicated to the health, safety and security of Washington University students and dedicated to helping undergraduate host successful events safety and security of Washington University students and dedicated to helping undergraduate host successful events as safe as possible.
Responsible Contact Training
At least four individuals, including but not limited to those planning the event, must be designated “Responsible Contacts”. More may be required based on the size, type, and location of the event. The responsible contact training schedule is listed below.
New members to the community and/or organization student group are not eligible to serve in this role. Responsible contacts are expected to oversee the implementation of the alcohol guidelines throughout the entire event. They are not to consume any alcohol during any portion of the event and must remain the contact throughout the entire event; shifts are not acceptable.
For all upcoming training dates and to RSVP, visit the Campus Life WUGO page.
Approved Off-Campus Venues
Campus Life is committed to ensuring the safety and security of events on and off campus. As part of this, off-campus venues must go through an approval process through our office. Each time a venue will be used our Off-Campus Venue Agreement should be paired with or used as the event contract. This ensures the venue is aware of our policies and agrees to uphold the standards set for student group events with alcohol.
The Off-Campus Venue Agreement and space diagram should be uploaded in event builder no less than 10 business days prior to the event
Approved Outside Security Agencies
Contact B&D Security by email
Hourly rate: $15 per guard, $16 per supervisor, four hours minimum
Contact NPB Security by email
Hourly rate: $16 per guard, $18.50 per supervisor, four hours minimum
Keystone Staffing Resources*
Contact Keystone Staffing Resources by email
Hourly rate: $16 per hour, $18 per supervisor
Contact Pamela Avila.